You are strongly advised to keep the dictionaries in Recorder 6 updated to the most
recent version. The R6 dictionary is based on the UK dictionary maintained by the
NHM and is the same dictionary in a slightly different format as used The NBN Atlas,
Indicia and some other systems. You should backup the R6 database before doing
the update. Queries and issues should be posted on the Forum.
Preparation for Update
Download the dictionary upgrade kit
The Upgrade Kit was last updated in November 2011 to Recorder 6 Dictionary Upgrade
Kit version. If you are using a previous version then you must download and unzip
the latest files to your hard drive. Using an earlier version will corrupt your dictionary.
Download the upgrade files you need from the list below. Files can contain upgrades
earlier that the ones you need and there is no need to delete the unwanted
Save each file to a temporary location on your computer.
Unzip each file you intend to run and transfer them to the \Dictionary Upgrade Kit\Scripts folder.
You can save downloaded file in the \Dictionary Upgrade Kit\Scripts folder and unzip
them there (just one unzip ), but if you do so you must remove the file actually
downloaded before running the update. Please see below for details of the files
which need to be in the scripts folder.
Running the Upgrade:
Make sure that the outer zip is not included in the scripts folder otherwise the
upgrade will not work. For example, when running the 0000004Cto4E upgrade, the Scripts
folder should contain 0000004C.zip,0000004C.zip, 0000004D.ini, 0000004D.ini and 0000004E.sql.
It must not contain the file you download 0000004C-4E.zip. If it contains the downloaded
zip files the upgrade won’t run correctly. The unzipped files will either have
a .zip, .sql or .ini file extension and will have a filename of 8 characters (eg
0000004C.zip, 0000004D.ini, or 0000004E.sql). While five files is normal some upgrades
may contain additional files. Some upgrades do not have the .ini files. This will
not affect the upgrade, but the progress bars will not be displayed. Do not rename
any of the files and do not unzip any files twice.
Once you have downloaded the files needed you are ready to run the upgrade.
You may unzip and run several upgrades together, but it is recommended that you run
00000015to1N separately, because this is an extremely large upgrade.
PLEASE NOTE that to install dictionary upgrades 0000000J to 0000003B you must have
upgraded to version 6.14.4 or above. To install upgrades 0000003C to 0000003T you
must have upgraded to 6.25.1 or above, and to install upgrades 0000003U or above
you must have upgraded to 6.26.2 or above.
Run the upgrade
Double click on the DictionaryUpgrade.exe file. If you are using a trusted connection
(windows authentication), then the upgrade should proceed. Otherwise you may be
requested to enter an appropriate SQL Server login. The length of time an upgrade
takes depends on the number of changes it includes. They may take only a few minutes
or an hour or more. After the upgrade check by opening ‘About Recorder 6’ from the
R6 help menu that the ‘dictionary version’ is the latest one.
Rebuild indexes. Once the upgrade has completed go to Tools - Database Tools in Recorder
6 and rebuild the taxon name, taxon group, taxon synonym and taxon designation indexes.
Note that the order in which the indexes are rebuilt is very important. Rebuild taxon
name first followed by taxon group and taxon synonym and finally taxon designation.
From v 6.19 onwards it is the order in which the indexes are listed in database tools.
Depending on the power of your computer(s) and the speed of your network, where
applicable, the rebuild of the taxon group index may take 20 minutes or more to run.
The rebuild of the other indexes should take less time. If you are separately processing
multiple upgrades then the index rebuilds only need to be run after the last upgrade.